Give out the Factsheet S1 and go through it (preferably using an OHP transparency of the sheet so that you can point to the relevant sections). If you have previously used the Combing Chart activities then refer to them here.
Refer to the value of pre-timetable checks, and emphasise the advantage of being able to pin-point the sources of potential clashes, so that discussions can take place with the Timetabler. it may be mathematically impossible to timetable all of them into the normal school week because of the way they interact and clash. The multitude of requests made by departments or individual members of staff may well be incompatible - ie. Introduction The Tutor should set the scene by referring to the school or college timetable, and the large amounts of data that are built into it. Preparing for the timetable: part 3 page 1 Keith Johnson 1990, 1999Ģ Tutor Briefing T1 The Tutor will need to prepare by reading the sheets (S1, S2) and then working though the activity-task. Sheet T1 (optional): Computer with TimeTabler loaded For Members: Sheets S1, S2. Materials Checklist: For the Tutor: OHP and transparencies of S1, S2. using the TimeTabler program), this gives an opportunity for more focussed discussions. If the Tutor provides some real school data or prepares a completed matrix using real data (eg. They apply the technique to some sample data provided, and then discuss the implications. Activity Introduction by you, the Tutor, using the Briefing (T1) with Factsheet (S1), followed by Course Members activity (S2, working individually or in pairs). These in-service training materials may be freely copied for use in schools & colleges provided the copyright notice is kept on each sheet. (The Combing Chart is better to use as a first session.) It gives your colleagues some insight into the problems of timetabling, and thereafter you will generally find it much easier to have discussions with your colleagues if you are negotiating with them to change some aspect of the timetable data. It can be done in less than half an hour. More details are given at In-service Training Activities for your Staff If you are the school or college Timetabler, you will find it helpful to give your colleagues (particularly the Heads of Department) the short in-service training session described here. Further reading: Chapter 6 in Keith Johnson, Timetabling (published by Stanley Thornes Ltd, ISBN ).
TimeTabler 4 for Windows will produce & print out a Conflict Matrix for you. The Conflict Matrix is a useful supplement to the main pre-timetabling check of the Combing Chart (see the previous activities in this series). If heads of department and other managers are familiar with the technique then it can be used as the basis for informed discussions to rationalise the teacher-teams. If this is done before the actual scheduling stage of the timetable, it allows the Timetabler to identify some possible problems.
a clash table) to analyse the clashes caused by teacher-teams. This activity uses a well-known technique called the Conflict Matrix (ie. Detecting possible areas of compromise in order to achieve a working operational timetable is essential for timetablers, and an insight into the processes is also useful for those people - such as heads of department and course directors - who provide the Timetabler with specific requests.
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